We apply the same egalitarian standards for all those who serve MacDowell either in a staff, volunteer, or representative capacity.
Full-time (40 hours per week)
Position available January 1, 2020
The MacDowell Colony, America’s first multidisciplinary artist residency program, seeks a full-time development assistant at its New York location. The development assistant will offer administrative support to the development team, with a focus on special events and calendar management.
The development assistant (DA) works at MacDowell’s New York office. They report to the director of development (DoD) but will be largely managed by the manager of special events (MoSE). This role offers administrative support to the development department, with a focus on special events and calendar management. The DA works closely with staff, board, volunteers, donors, and Fellows on a variety of development-related initiatives including: The National Benefit, Medal Day, annual Fellows reunion party in NY, and other events as assigned.
Key qualities include organization, attention to detail, and a friendly, courteous demeanor. Highest-level interpersonal, listening, written, and oral communication skills. Demonstrated ability to manage and balance multiple projects and competing priorities. Extremely tactful and diplomatic; ability to interact professionally with donors, board members, and senior staff. Well-developed editing skills, ability to draft letters and design invitations, emails, signage, and other print material. Comfortable taking meeting minutes, managing guest lists, tracking event income, and expenses. PC and Mac computer literate with proficiency in Microsoft Office and the Adobe Creative suite. Knowledge of Raiser’s Edge or similar database helpful.
- Scheduling travel, calendar management, and coordinate to do list for director of individual giving and DoD
- Coordinate and manage all development staff and committee meetings
- Assist with departmental mailings
- Assist with prospect and foundation research and distribute to relevant staff and board
- Assist with researching new prospects
- Assist with tracking and reporting on donor pipeline
- Work with the MoSE to create event-related print and e-materials, including invitations, reminders, promotional material, programs, and web copy
- Create and maintain event mailing lists for donors, prospects, and business sponsors
- Create and maintain event guest lists
- Manage select event logistics as assigned
- Track responses and help maintain income and replies in Raisers Edge Database
- Produce income and expense reports as needed
- Track event expenses and work with Office Assistant on purchase orders, invoices, and vendor contracts
- Staff events as determined by MoSE
- Manage follow-up for events in a timely manner (within 24-72 hours post event)
- Help reconcile event attendance
- Assist with auction fulfillment and post-event surveys as needed
- Work some logistics for public programming (non-fundraising) events
Fellows Executive Committee
- Assist MacDowell’s alumni committee with organizing and hosting the annual Fellows reunion party in New York City
- Assist with mailings
- Manage Facebook page and assist with social media
They will be responsible for supporting day-to-day departmental activities, organizing travel, coordinating development staff and board committee meetings and assisting with prospect and foundation research. They will also provide critical support to the manager of special events by producing print and web material, managing ticketing, income and guest lists, assisting with event logistics and conducting post-event follow-up for MacDowell’s signature events in New York and New Hampshire. The ideal candidate is dedicated to the mission of the organization, detail-oriented, courteous, and enthusiastic. A love of art and an interest in cause-related non-profit is desired. Some evening and weekend hours are required.
- Keen attention to detail with exceptional writing and proofreading ability
- Excellent time management skills and ability to meet deadlines
- Highly organized and able to prioritize and multitask
- Excellent interpersonal skills and diplomacy
- Knowledge of event planning, budgeting and day-of administration
- Proficiency in Microsoft Office
- Adobe Photoshop, In-Design and Illustrator experience preferred
- Some Raiser’s Edge database experience preferred
- 2+ years of experience working in special events at a major cultural institution a plus
- B.A. degree or equivalent
$45,000 annual salary, depending on experience, at 40 hours per week with full benefits package.
Interested candidates should apply via e-mail only. Please send a cover letter and resume to Jenni Wu at email@example.com with “Development Assistant” noted in the subject line. No calls please. Candidates will be contacted.
Part-time (Fewer than 20 hours per week)
The MacDowell Colony seeks a cook/kitchen assistant to prepare meals at our Peterborough facilities. The job entails three shifts per week. Two shifts as kitchen assistant (Thursday and Friday mornings) and one as cook (Sunday dinners), plus opportunities for occasional fill-in shifts. The successful candidate will be energetic and gracious with strong cooking skills, and attention to detail in maintaining a clean and orderly work space.
MacDowell, an equal-opportunity employer, offers competitive compensation for this part-time position in a pleasant work environment.
Interested candidates should apply via e-mail only, sending a resume and work history to Chef Scott Tyle. Please no calls or drop-ins, thank you.
Equal Opportunity Statement
The MacDowell Colony is an equal opportunity employer, we encourage applications from qualified candidates representing any race, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to workplace inclusion and to being a place where a diverse mix of talented people want to do their best work.